Education & Resources 
Relocating your office can be a complex process, but with the right partner, it doesn’t have to be. At Floorspace, we help businesses navigate moves and workspace transformations with ease. Our customized move management support ensures a smooth transition tailored to your unique needs.
What is a Move Management Strategy?
A move management strategy serves as a roadmap for relocating a business, ensuring assets, employees, and operations transition smoothly. Think of it like a game of chess—every move is strategically planned to create a winning position. The goal? Minimize downtime, control costs, and make the process as seamless as possible.
Why Work with a Move Management Consultant?
Bringing in a third-party move management consultant streamlines the entire process. They help:
✔ Reduce downtime & stress – Handle logistics so you can focus on business.
✔ Secure better vendor deals – Leverage industry connections for cost savings.
✔ Ensure a smooth transition – From pre-booking elevators to tracking construction progress, they cover it all.
Starting three to six months before “Move Day,” a consultant oversees planning, coordinates vendors, and manages unexpected challenges—ensuring a hassle-free experience.
Key Elements of an Effective Move Strategy
An organized approach is key to a successful office move. Here’s what a solid strategy includes:
- Defining the Project – Outline scope, timeline, and key objectives (e.g., minimizing downtime, staying within budget)..
- Allocating Resources – Assign budgets, staff, and equipment, clearly defining responsibilities.
- Developing a Communication Plan – Maintain open dialogue with employees, vendors, and stakeholders to ensure transparency and keep morale high.
- Contingency Planning – Identify risks (e.g., delivery delays) and have backup solutions in place.
- Creating a Schedule – Set deadlines, milestones, and checklists for every stage of the move.
- Post-Move Success – Ensure the new space meets expectations, track expenses, and gather feedback for continuous improvement.
Floorspace in Action: A Case Study
Floorspace’s Director of Workplace Solutions, Eva Phung, partnered with Perkins&Will to lead the large-scale relocation to a new studio at 1075 West Georgia Street, transforming the space with sustainable design while respecting the building’s heritage. Eva oversaw logistics, coordinated with consultants and vendors, managed IT and decommissioning tasks, and ensured seamless communication, resulting in a smooth, efficient transition with minimal disruption to operations.
Ready to Transform Your Workspace?
We recognize that no two businesses are the same, which is why our workplace solutions are customized to meet your specific needs. Whether managing an office build-out or a large-scale move, our Workplace Solutions Team offers expertise in move management, vendor procurement, and facilities planning, ensuring your project’s success so you can focus on what matters most—your business.
If your company is considering a move, contact Floorspace to learn more about how we can assist with your next office transition.
