Education & Resources 
What is Facilities Management?
Facilities management is the backbone of any well-run organization. It covers a broad spectrum of disciplines and services aimed at maintaining the functionality, comfort, safety, and efficiency of the built environment. At its heart, it involves coordinating people, processes, and physical spaces to create an ideal workplace where employees can thrive, and the business can succeed.
Why Outsource Facilities Management?
1. Cost Savings
Outsourcing facilities management can yield significant cost savings by reducing in-house overhead for training, salaries, and benefits, while leveraging economies of scale. External teams can handle one-off projects, negotiate better vendor pricing, and bring specialized expertise, enhancing overall efficiency and savings.
2. Improved Efficiency
Using an external facilities management team enhances efficiency by implementing streamlined processes, best practices, and technology. This leads to increased on-the-ground program efficiencies, reduced equipment downtime, and higher first-time fix rates.
3. Specialized Expertise
Outsourcing facilities management gives companies access to skilled professionals with specialized expertise across various areas including Workplace Health & Safety, Space Planning and Management, Change Management, to name a few.
4. Time Savings
An external facilities management team allows organizations to focus on their core business by freeing up internal resources. With experts handling facility operations, internal team members no longer need to juggle these tasks alongside their primary responsibilities.
5. Reduced Risk and Improved Compliance
Outsourcing facilities management guarantees that companies establish, maintain, and ensure compliance with Occupational Health and Safety regulations, specifically WorkSafe BC, including emergency planning and ergonomics.
6. Scalability and Flexibility
External facilities management enables businesses to adapt to evolving business needs and workplace trends, providing support in scaling operations and quickly responding to customer demands.
Not a One-Size-Fits-All Approach
Facilities management isn’t a one-size-fits-all solution. Outsourcing allows you to customize the level of service and expertise to align with your goals, delivering a variety of benefits.
Tailored Service Options:
Strategic Project Kickstart
For clients looking to manage most of the project themselves, this service includes expert guidance on initial consultation, space planning, budgeting, and high-level project planning.
Focused Project Oversight
Provides hands-on management for key phases like design, construction, and move logistics, ensuring smooth execution while clients focus on their core priorities.
Comprehensive Project Management
A turnkey solution offering end-to-end management, from design to post-occupancy support, for a seamless and stress-free experience.
Partnering for Success
In today’s modern workplace, partnering with the right facilities management provider is a game-changer. Floorspace’s Workplace Solutions team combines deep experience with local expertise to help you create a more efficient, employee-friendly environment.
Ready to transform your workspace? Let’s make it happen together—reach out to Floorspace today!
To learn about Change Management Strategies for Successful Office Moves, check out our blog here!
